How do timesheets work in the Radio Prep?

How do timesheets work in the Radio Prep?

The timesheets feature in Radio Prep helps presenters manage what they’re owed for the shows they've done. Here’s how it all works:

Accessing and Filling Out Timesheets:

• Every presenter, unless you’ve disabled this in their user settings, can log their shows in a timesheet. They enter the show description, date, start and end times, and their rate. Rates can be pre-filled per presenter in the team settings so they don’t have to enter it each time. They can add as many rows as they need for each show they do.

Automatic Saving and Schedule Checks:

• Timesheets save automatically, so presenters can update them as they go. The system also cross-checks the station schedule: if the entered date and time matches a scheduled show, there’s a green tick. If not, there’s a red cross, making it easy to spot mistakes.

Submitting and Processing Timesheets:

• Once a timesheet is filled out, the presenter submits it. This notifies both the presenter and the station admin. As an admin, you’ll see it in the processing tab, where you can review it, make any edits, and then mark it as processed once you’re happy. After that, when it’s time to pay, you change the status to paid, and the timesheet is locked.

Linking Invoices:

• Each timesheet gets a unique reference number. Presenters should put this number on their invoice and email it to the station’s accounts address. That way, the invoice matches the timesheet and you know exactly what you’re paying for. It’s a simple way to keep everything organized and accurate.